Welcome to a new year at
children come first and the community is the heartbeat of our success. The
School staff is proud of each student’s accomplishments and dedicated to make each
child’s elementary school years the foundation to becoming lifelong learners.
Once again, the staff is eager and ready to begin this new school year.
Students will be learning many new and exciting concepts, as well as building new
skills in reading, math, writing, science, social studies, physical education and the
arts as the Common Core and Essential Standards are introduced.. The use of
technology will continue to be a major focus, with students doing quarterly
Please remember that education is a community endeavor. We ask parents
to be supportive of the educational process by making sure your children come to
school regularly and on time. Help them learn the importance of paying attention
in class, following instructions, and completing homework assignments. If you have
questions, please do not hesitate to call your child’s teacher or the administrative
staff. We want to work in partnership with you to make sure your child is career
and college ready upon graduation.
This Parent/Student Handbook has been prepared to provide quick access to
information regarding our school’s policies and procedures. It will also help you
know more about the people and programs that make
wonderful school. Please take time to read it carefully and discuss the information
with your child. I hope it will prove to be helpful. You can always find this
Parent/Student Handbook and other information on our school website. My
door is always open if you have any questions.
We wish you well this year at
Working to Support Your Child,
1. Advisory Council
The advisory council is comprised of parents and school personnel. The group meets to share information from the community that might assist in evaluating existing programs, addressing
current issues, establishing new directions, securing community support, and assisting in the improvement of communication. The school seeks new members each school year. Each
elementary school Advisory Council is to be made up of the following:
1. The P.T.A./P.T.O. president (if co-presidents are elected by the
P.T.A./P.T.O., both shall be members of the Advisory Council, but each will
have one-half vote).
2. One teacher elected by the school’s teachers.
3. Three lay people approved by the Board of Education from a pool of
applicants based upon recommendation from the principal.If you are interested
in serving on the Advisory Council please contact the school office for an application.
The Buncombe County Board of Education believes….
ü that regular school attendance is of crucial importance for educational achievement,
ü that learning experiences that occur in the classroom are essential components of its
ü that time lost from class tends to be irretrievable in terms of opportunity for
instructional interaction and, therefore,
ü that each student should attend school every day. Further, the Board affirms
ü that the primary responsibility for regular attendance resides with the
parents/guardians and the individual student.
The Buncombe County Board of Education shall adhere to North Carolina State Laws pertaining
to student attendance except to the extent this policy imposes stricter regulations.
Furthermore, the Board is committed to the implementation of a student attendance policy
that is nondiscriminatory, discourages dropouts, and encourages regular attendance.
Procedures for when your child is absent:
1. CALL 828-232-4287 before if your child will be out.
2. SEND A NOTE to the office when your child returns.
NOTE: All absences are recorded unexcused/unlawful until a note has been received.
3. After eight (8) absences A DOCTOR’S NOTE IS REQUIRED.
4. 14 ABSENCES=SUMMER SCHOOL - $50.00
6. To be counted present for the day, a student must be in attendance one-half of
Excused absences require prior principal approval and are limited to illness, death in immediate
family, court proceedings, religious observances, and educational opportunities. While
“excused”, these absences count toward the state’s 180 day Compulsory Attendance Law.
It is the responsibility of the student to obtain make-up work. For excused absences, students
will be given an additional day for each day absent to hand in make up work.
3. Arrival and Departure of Students
- The lot nearest to the police station is not a drop off area. This parking lot is for staff only.
It is not supervised, and presents many blind spots, putting our students at risk.
- The “bottom lot” located next to the front playground is VISITOR PARKING. If you need
to come in, this is where you must park.
- Dropping off or Picking up – use the main entrance on
- School Visitors – Please park in the Visitor’
exterior doors are locked during the school day..
- Doors open for students. Report to CAFEERIA ONLY.
teachers provide learning games and remediation.
8:00 am - Final
must report to the office for a tardy slip.
Reminder…5 tardies and/or early dismissals =
Dismissal Procedure – Please notify your child’s teacher of dismissal arrangements in writing,
by sending a note in your child’s homework folder. Students will not be allowed to leave with
anyone, other than those people indicated, without PRIOR WRITTEN PERMISSION from parents
Dismissals begin and occur in the following order:
1) 2:25 Announcements
4) Childcare Network, Second Bus
AGAIN… students will not be allowed to leave with anyone without PRIOR written permission
of their parents.
Walkers are dismissed onto
guard. All students who walk home must have written permission from their parents on file
in the office. This area will NOT be used as a car rider area.
All Car Riders are dismissed thru the main entrance on
remain in their cars, with school car tag displayed in the right front window, until their students
are delivered to them. Car Tags are given out with this handbook. Please use them each time
your child is a car rider. If additional tags are needed, please call the office. Parents may NOT
park at Avery’s Corner to pick up students. Car riders must be picked up by . After this time parents must report to the office and sign their child out.
NOTE: CLASSROOMS AREAS
Balloons and balloon flower arrangements cannot be transported on the bus. If you choose to
send a balloon arrangement to your child for a special occasion, please arrange to have your
child picked up from school on that day. Students may pick up their flowers or balloons from
the office at the end of the school day.
5. Birthday Parties
teacher in advance if you would like to bring light refreshments during the
class’s regular snack time for your child’s birthday. Only items from an inspected commercial facility maybe brought for children in the classroom.
6. Bus Safety
Students will not be left at their bus stop if it appears no adult is home to meet them. All
students are to report home immediately to insure safety.
Bus safety rules are emphasized at school and the bus driver will insist on the cooperation of
each rider. Please review these rules with your child the first day of school.
1) Students must remain seated and facing the front of the bus at all times. Students may not
change seats during the bus trip, unless directed to do so by the driver.
2) Students may not delay the bus schedule. Transportation changes, including phone
changes, must be approved in the front office before , providing time to notify
bus driver and teacher of change.
3) Fighting, loud talking, horseplay, using profanity, or refusing to obey school authorities
while waiting for, riding, or leaving a school bus will not be tolerated.
4) Students must meet the bus at the designated stop at the designated time and may not
get off at any unassigned stop without permission from the office.
5) Vandalism and tampering with buses will not be permitted. Damage to buses will result in
replacement/repair costs being charged to the student.
Step 1: Verbal warning from bus driver.
Step 2: Written notice to parent and assigned seating.
Step 3: Administrative referral. One/five-day suspension from the bus.
Step 4: Suspended from the bus for remainder of the school year.
Severe Clause: Any behavior deemed “severe” by the driver or principal could result in the
bus returning to the school for immediate intervention by administration – up to and
including suspension from the bus and/or school.
Remember: Riding the bus is a privilege, not a right. Safety must be our first concern.
7. Cafeteria/School Lunch Program
Breakfast – 7: (free to all students)
Students may buy lunch or bring lunch.
Extra items are also available for purchase
Methods of Payment:
1) Pay directly to the cafeteria
2) On-line payments at www.lunchprepay.com
3) Free/reduced lunch program.
Applications are available in the office and MUST BE submitted EACH year. If your child
received free/reduced lunch last year, you have ONLY 10 DAYS TO REAPPLY. If you do not
reapply you will be charged at the regular lunch price of $2.10 beginning on day 11.
NOTE: If there is any chance you could qualify, you are encouraged to apply. Our school
receives additional funds for children served by the Federal Free and Reduced Lunch
Program. Applications are confidential andwill be available throughout the year in case
financial circumstances change.
Elementary Lunch Prices for 2012-2013
Breakfast Free to all students
Lunch $2.10 Reduced Lunch .40
Adult Breakfast Al la cart Adult Lunch $3.50
Extra Milk .30
Soft drinks are not allowed at anytime.
No glass containers can be used in packing a child’s meal
Fast food for students OR visitors is not allowed.
No loud or rowdy behavior. Students should be respectful during lunch and use “inside” voices.
Students must leave their areas clean.
Parent visiting during lunch must sign in at the office and get a visitors pass.
DAILY TAKE-HOME FOLDER –
Every child will be given a homework folder, and it is every teacher’s first line of communication.
Make it a point to check your child’s folder every night. Teachers will be looking for your
signature each morning to confirm that any brief message has been received. Also any
daily transportation changes or absence excuses can be placed in the folder. If you have
questions or concerns, this is a good place to send a quick note to the teacher as well.
Your first contact to clear up any concerns should be your child’s teacher. You may leave a
message for a call back or to set up a conference by calling the school at:
Phone: 232-4287 Fax: 232-4288
If you have access to a computer, many parents are finding the use of email a convenient way
to keep in contact with their child’s teacher. Email: www.buncombe.k12.nc.us
Select a school – Woodfin Click on
Feel free to call the principal anytime. The secretary will be happy to take a message and your
call will be returned.
9. Delayed School Opening - Weather
SCHOOL CLOSINGS - The safety of all children is our first concern. When it appears that there
may be snow or inclement weather, please listen to your local radio (WWNC) or TV (WLOS) for announcements of school delays or closings. Information will usually be on the radio by .
You may also check the Buncombe County Schools website at www.buncombe.k12.nc.us
Usually all Buncombe County Schools will close. However, it is possible that schools may be
closed by district, rather than countywide. If the ERWIN DISTRICT is closed, that includes
TWO-HOUR DELAY - Do not bring your child to school prior to as there will be limited
staff here to supervise.
EARLY DISMISSAL due to bad weather.
she is to go and if he or she is to be a car rider or bus rider. The school telephone is extremely
busy during these times and it is often impossible to get a call through.
Schools will try to alert parents about early dismissals using the ALERTNOW automated phone
system. It is important you let us know whenever your phone number changes so that we have
an updated phone number on file at school at all times.
Please do not pick up students before dismissal, unless it is a true emergency. We are required
to keep a sign-out sheet in the office with the signature of any adult who requests the early
release of a child. Only adults listed on the student’s information sheet are eligible to pick up a
child. You may add additional people who can pick up your child by sending a letter, dated with
the name of the person you wish to add. Everyone must show identification when signing out
a student. Teachers have been instructed not to release any child until the bell rings or until the
child is signed out in the office and called for by the secretary. This is for the safety of all our
children. We need your understanding and cooperation in this matter.
10. Dress Code
▪ All clothing should be modest and of appropriate length and fit.
▪ No halters, spaghetti straps, bare midriffs, or offensive clothing are permitted.
▪ Pants / shorts must be worn so no bare skin or undergarments are showing.
▪ Tennis shoes should be worn for Physical Education class.
▪ We encourage students to dress comfortably and be prepared to participate in all activities.
Clothing such as sweaters, jackets, coats, bookbags should be marked with your child’s name.
11. Early/Late Arrival
Car riders may not arrive before and must be picked up no later than . This rule
is essential, as supervision is not provided for students who arrive earlier than and those
who are not picked up by . Students who are not in their classroom by must get a
tardy slip from the office before going to class.
REMINDER: Five (5) tardies and/or early dismissals equal one absence.
elevator is for non ambulatory staff use, handicap use and students with injuries that
necessitate elevator use (doctor’s note is required). Students must have permission from
their teacher to use the elevator. Students are never to use the elevator by themselves.
13. Equal Opportunity
No person, on the basis of race, sex, color, national origin, or handicapped condition, shall be
excluded from participation in, be denied the benefits of, or be subjected to discrimination
under any program or activity operated by the Buncombe County Schools.
14. Family/School Specialist
Our Family/School Specialist closely monitors attendance, paying close attention to students
with absentee rates of 10% or more and/or who accumulate three or more unexcused absences. Frequent family contact is maintained through phone calls, letters, and /or home visits. The Family/School Specialist is also available to assist families in accessing community services that
may benefit the family. Please feel free to call the school if you need these services.
At Woodfin, we value regular school attendance. This, combined with high parental
involvement, is the key factor to your child’s academic success. Sometimes, however, students
do become ill with nausea, diarrhea, fever (100 degrees or more), or other contagious illnesses.
When this happens, we request your child remain home until treatment is given and/or symptoms
The Family Educational Rights and Privacy Act
Buncombe County Schools’ Parent/Student Annual Public Notice is available on the
would like a printed copy, please contact the school. Please review this policy concerning
student privacy rights. See Appendix B.
16. Field Trips
Field trips are carefully planned by our teachers and are used to reinforce and extend concepts
being taught in the classroom. When students attend field trips, or any other school activity,
they are expected to abide by the same policies as during the regular school day. Field trips
cost money… Our goal is for all students to participate in field trips and special activities, so a
student emergency fund is available to cover the cost of field trip participation for children with financial needs. Please let your child’s teacher know if your child has need of this fund. (This information will be kept confidential.)
Students will not be permitted to go on field trips without a signed Parental Permission slip.
Students are graded on the basis of their achievement as determined by daily work, observations, quizzes, and tests. Grades are reported each nine weeks and a progress report is sent home
halfway through the grading period. The grading periods for the school year are as follows:
(Note: these are subject to weather-related changes in the school calendar.)
End of Period
Report Card Day
First and second grade report cards reflect student’s progress in specific subjects.
Third and fourth grade students receive letter grades on report cards and cumulative records.
The grading scale is….93-100=A 85-92=B 77-84=C 70-76=D 0-69=F
Homework serves to reinforce classroom instruction through repetition, discovery, and practice. Students can expect homework every night, Monday through Thursday. Help your child
understand the importance of homework by giving this time priority over extracurricular
activities. Please check your child’s homework log to see what homework has been assigned
and initial the log nightly showing that you have checked it. NOTE: This a good place to include
any questions or comments you need to direct to your child’s teacher. If you have concerns about
homework, please do not hesitate to call y0ur child’s teacher.
Starting in Kindergarten and continuing through fourth grade…
1) schedule a specific homework time that is the same every night
2) designate a special homework area that is comfortable, has plenty of room for materials, and is
quiet and free of distractions;
3) encourage your child to do the work themselves – giving hints when needed and asking them to
show you (or to explain) their results.
These simple strategies will help your child develop good study habits and demonstrate that family
members believe in their abilities and expect their best!!!
Should your child become sick or injured while at school, we will contact you immediately. If a
student becomes seriously injured at school, parents, as well as emergency personnel, will be contacted. Please be sure that the school has a way of contacting either you or an emergency contact person at all times. It is extremely important that you notify the school anytime you
phone number changes during the school year. This will ensure we always have a way to reach
you if there is an emergency.
Brochures about student insurance will be distributed at the beginning of the school year.
The school does not have accident insurance coverage on your child. Do not send insurance
premiums to school. Please send payment directly to the insurance company.
21. Lost and Found
Items found on the buses and at school should be turned in to the office or cafeteria. Students
may come to the office or cafeteria to check for articles you may have lost. Unclaimed items
will be donated to a charitable organization after being in Lost and Found for a reasonable
time period. Please put your child’s name in his or her clothing/belongings.
Buncombe County Schools’ policy requires a completed medication form and doctor’s statement,
with signature, to be on file in our front office in order to administer any medication, including
over-the-counter medications, while at school. This form may be obtained in the school office.
Only a parent may bring in or pick up medication.
We are not allowed to send medicine home with a student.
All medications must be picked up by parents at the end of the school year.
23. NC Laws Related to Violence in Schools
The North Carolina General Assembly has enacted several Laws designed to address and curtail violence in schools. As you would expect, the laws are directed at all schools, regardless of
grade level. We are not experiencing unusual problems with violence on school grounds, but
we need to be certain that all of our students and parents are aware of the laws and
punishments which may result.
The following paragraphs summarize pertinent laws and have been established as Buncombe
Possession on educational property of, whether openly or concealed, BB gun, air rifle, air
pistol, bowie knife, dirk, dagger, slingshot, leaded cane, switchblade instrument; will result in misdemeanor charges being filed with Law Enforcement. Appropriate school punishment
will also apply.
It is a Class I felony for any person to possess or carry, whether openly or concealed, any gun,
rifle, pistol or other firearm or any explosive on educational property. It is also a Class I felony
for any person to cause, encourage or aid a minor (less that 18 years old) to possess or carry,
whether openly or concealed, these firearms or any explosive on educational property.
When principal has a reasonable belief that an act has occurred on school property
involving assault resulting in serious personal injury, sexual assault, sexual offense, rape,
kidnapping, indecent liberties with a minor, assault involving the use of a weapon, possession
of a firearm in violation of the law, possession of a controlled substance in violation of the law,
the principal must immediately report the act to the appropriate local law enforcement agency. Appropriate school punishment will also apply.
FIGHTING is considered assault under the law and can be reported to Law Enforcement for investigation. Appropriate school discipline will apply.
Sexual Harrassment - Buncombe County Schools is pro-active in its policies to insure the
safety of children. Every employee must be cleared through a background check and is
trained in appropriate behavior as well as how to spot trouble. If your child reports any
suspicious behavior that gives either you or your child a “funny tummy feeling”, please come
to see the principal immediately so that we may investigate and make sure that all is well.
While we have never had an incident at this campus, our job is to provide safe haven,
and Buncombe County Schools will take swift and decisive action to protect its students.
Bullying/Harrassment, Hazing, and Discrimination - Attached in Appendix I is Buncombe County Schools Board Policy #464 regarding this issue.
24. Parent Conferences
It is your responsibility as a parent to attend parent conferences as scheduled as a way
to support your child’s education throughout the school year. Teachers are required to hold
two parent conferences with each student each year. Of course as a parent you may request a
conference anytime during the school year.
Please make any check written to the school payable to Woodfin Elementary.
Woodfin Elementary has a very active Parent/Teacher Organization (PTO) whose objectives are:
ü To promote the welfare of children
ü To raise the standards of home life
ü To secure adequate laws for the care and protection of children and youth
ü To bring into closer relation the home and school, so that parents and teachers may
cooperate intelligently in the training of the child
ü To develop, between educators and the general public, such united efforts as will secure,
for every child, the highest advantages of a well-rounded education.
We urge each of you to become an active member of the Woodfin PTO. If you would like to
become a member of our PTO Board, please contact the school. The PTO sponsors several
fundraising events during the school year. The proceeds help fund field trips, provide extra
materials for classrooms, schedule cultural arts events here at school, etc. We encourage all
families to participate, but realize that circumstances sometimes make this difficult. Please
help when you are able. Remember, if you can’t help by giving money, you can always help by volunteering your time to serve on a committee or help in some capacity.
Remember, any time or money donated supports our children.
27. Safe Schools
Fire and tornado drills at regular intervals are required by law and are important safety
precautions. A continuous ringing of the alarm and flashing strobe lights will signal the fire
drill. Students are expected to follow teacher’s directions and exit the building quickly and
quietly. We also ask that all parents and volunteers exit the building during these drills. Students
will be notified of the signal for a tornado drill. The PA system will be used to conduct our
Safe Schools drill twice during the year. It is essential that everyone obey instructions promptly.
The teacher in each classroom will give instructions.
To insure a safe school environment, all outside doors with the exception of the front door,
will be locked at When visiting the school during regular school hours, all visitors
and volunteers must register in the office and pick up a badge to wear while in the school.
Please return to the office to sign out. Your cooperation in this procedure is appreciated.
If you are in the building without a badge, please do not be offended if a staff member
questions who you are and your purpose in the building. All staff members have been
instructed to do so. We apologize for the inconvenience, but feel staff and students must
use this procedure to offer the greatest possible security to all children in our care. Again,
we thank you for your cooperation.
28. School Discipline Guidelines
Maintaining discipline and an orderly climate is essential for teaching and learning to occur.
We ask that parents support and assist us in this important area. Class rules will vary from
teacher to teacher. However, all rules will be clearly stated and will be fairly and consistently enforced. Rules and consequences for each classroom are posted. Teachers will spend time
at the beginning of the school year to make sure students understand the rules and procedures expected in their classrooms.
The following are general rules of conduct we expect all students to observe:
ü Treat others with courtesy and respect
ü Cooperate fully with faculty, staff and administration
ü Come to school prepared and ready to learn
ü Keep hands, feet, and objects to yourself.
ü No running in the building.
ü No toys, including cell phones and other electronic devices. (Exception: Sharing time
with permission of the teacher.)
ü Do not bring gum, candy, or bottled/canned drinks to school.
ü No tobacco products are allowed.
ü Knives will not be permitted at school (See related law.)
ü Profane language or fighting is expressly prohibited.
ü Treat personal property of others and school property with respect
Penalties include, but are not exclusive to: Rewards include, but are not exclusive to:
Warning Notes and calls home
Time out in the classroom Recognition
Call to parent Visit with the principal
Time out in another classroom/office
After School Detention
Suspension from school
Ø Acts committed by a student that are not specifically mentioned in this handbook will be
handled on an individual basis.
Ø The administration reserves the right to modify any of the consequences to more
appropriately fit the violation.
For more information see Buncombe County Schools Board Policy #462.
29. Smoking and Tobacco Products
Buncombe County Schools Board Policy states:
“The use of tobacco products on or in any school property, or at any school sponsored
activity or event (regardless of location) is prohibited.”
The use of tobacco products is a health, safety, and environmental hazard for students,
employees and visitors. Adult employees and visitors serve as role models for students
and it is part of their responsibility to promote a healthy learning and working environment
that is free from unwanted smoke and tobacco use. Therefore, tobacco use of any kind is
not allowed on school grounds. For more information, see Buncombe County Schools #531.
30. Technology Acceptable Use and Internet Policy
In creating 21 Century Learners technology and the internet usage for students is a daily
occurance in Buncombe County Schools. If parents do not want their child to access the
Internet, they must submit a letter to the principal.
At the end of each year, students in grades three and four participate in
End-of-Grade Testing in both reading and math. In addition, our students will participate in
ü Third and Fourth grade students - NC Writing Assessment, four times a year.
Students in third and fourth grade are subject to Promotion Standards. Students
must score at Level
the importance of meeting these standards. If you need more information, please call
232-4287. Specific dates will be provided as soon as the schedule is known.
Each child will be issued textbooks required for his/her particular grade. It is the responsibility
of students and parents to see that textbooks and library books are maintained in good
condition. Should you lose, destroy, or damage a textbook or library book, you will be required
to pay the full purchase price or damages for the book. Any books or materials from the
classrooms must be returned. If not returned, the purchase price of the book or materials will
33. Use of Student Likeness
It is the school systems procedure not to require parent permission for students to be
photographed, videotaped, and/or interviewed by system employees or media on routine
school topics, activities for public information, awards and honors, instructional and
promotional purposes. Parent permission must be given, however, to photograph, videotape
and/or interview children with physical or mental disabilities if they will be identified as children
with physical or mental disabilities. Parents, guardians, or eligible students may request not to
be photographed, videotaped and/or interviewed by notifying the school in writing within
ten (10) days of publication of this policy in the Student Code of Conduct.
See Policy 648R, E3.
We encourage parents to visit our school. To help us maintain a safe, orderly, uninterrupted
learning environment, please call the office in advance to make arrangements for your visit.
You must sign in at the office and get a visitor’s badge before going to your child’s classroom
or anywhere else on campus. This helps us know who is in the building in case an emergency
The faculty and staff of Woodfin Elementary welcome volunteers! Volunteers are vital to the
success of our students. If you would like to provide a service to the school, please call the
office. Buncombe County Schools require all volunteers to complete a volunteer application
and background check in order to volunteer in our schools. If you have previously completed
these forms and have been approved, you do not have to reapply. If you are new to the
Volunteer Program you can find the applications on Buncombe County Schools’ website at www.buncombe.k12.nc.us/Page /251 or in our main office.